Roles and Responsibilities

ASTC Committee Roles and Responsibilities

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Ordinary Committee Member 

Anyone can join the committee and not have a specific role. Joining the committee entails attending a monthly zoom meeting, suggesting and providing feedback on ideas, and helping out as needed. 

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President Roles and Responsibilities

A required role according to our Constitution. The responsibilities of the President include:

• Lead the ASTC and the Committee

• Chair the monthly Committee meetings

• Represent the ASTC to outside organisations

 

Vice-President Roles and Responsibilities

A required role according to our Constitution. The responsibilities of the Vice-President include:

• Assist the President in their duties

 

Treasurer Roles and Responsibilities

A required role according to our Constitution. The Treasurer manages the society’s funds. We have a bookkeeper/accountant so this role is more about planning finances, authorising payments, and ensuring we have the funds to cover our expenses. 

The Treasurer works with the President and Vice-President.
 

Secretary's Role and Responsibilities

A required role according to our Constitution. The Secretary's role in the ASTC is important. It is a required role according to our Constitution, and it’s also a Consumer Affairs Victoria (CAV) requirement.
The responsibilities of the Secretary include:

• Maintain the calendar invites and associated Zoom meeting information for the:

• Monthly Committee meetings

• Monthly Members Meetings

• Annual General Meeting (AGM)

• Attend monthly Committee meetings:

• Prepare the agenda

• Record the minutes

• Monitor the secretary@astc.org.au email account and respond to emails as required

• Keep track of any association communications and correspondence

• After the AGM, ensure compliance with our yearly CAV requirements. 

 

Communications Officer Role and Responsibilities

The Communications Officer role, while not strictly required according to our Constitution, is important for facilitating regular communication with our membership. The responsibilities of the Communications Officer include:

• Regularly communicate with our membership via email to inform them of upcoming events and initiatives of the association:

  • President updates

  • Members Meetings

  • IJTC updates

  • Annual Conference updates

• As required, send out the Jobs email to subscribed members

• Create social media posts advertising our upcoming events, especially our Annual Conference

• Other communications initiatives that raise ASTC awareness in the Technical Writer community

This role could be performed by a group of members.

Website Officer Roles and Responsibilities

The Website Officer role, while not strictly required according to our Constitution, is important for maintaining our ASTC website. The responsibilities of the Website Officer include:

• Working with Wix, make regular updates to the website about:

• Members Meetings

• Annual Conference updates

• Ad hoc updates and corrections as directed by the Committee

• Any improvements to the overall look and design of the website would be a wonderful bonus

• Maintain and improve ASTCs Google Drive document repository

This role could be performed by a group of members.

 

Monthly ASTC Webinar Organiser

This webinar organiser finds speakers for our monthly webinars. The role responsibilities include

• Finding people to present sessions

• Setting up the zoom meeting invites

• Liaising with the communication role to send out the emails in a timely manner

ASTC typically aims for 8 to 10 presentations a year.
The topics are to be related to things our membership is interested in.

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Conference Committee

The Conference subcommittee is all about planning and running the Conference. Anyone from the ASTC Committee can participate. ​​